M-O-M(Minutes of Meeting) Agent

Description

Who is this Agent For?

This AI-powered agent is purpose-built for:

• Project Managers – to automatically document meeting summaries and track action items.

• Business Professionals – to maintain a precise record of key decisions, participants, and timelines.

• Client Delivery Teams & Organizations – to ensure follow-ups are well-documented and accountability is maintained post-meetings.

What Problem Does It Solve?

Manual note-taking during meetings often leads to delays, inconsistencies, and miscommunication. Reconstructing decisions, assigning tasks, and sending summaries becomes a repetitive and error-prone task.
This agent solves:

• Inconsistent or missing meeting documentation

• Delayed follow-ups and untracked decisions

• Redundant formatting and manual task creation

• Misalignment between meeting participants

The Solution: This intelligent workflow automates the entire MoM (Minutes of Meeting) process by:

• Capturing transcripts

• Extracting key details (title, date, attendees, summary, decisions, action items)

• Structuring it into a polished HTML document

• Sending it via email

• Creating follow-up tasks from the identified action points

How It Works – The Process

1. Webhook Trigger:
   The process starts when a meeting ends, using a webhook that receives meeting data such as title, participants, and transcript.

2. Data Structuring:
   The webhook payload is processed to extract relevant fields (e.g., summary text, attendees, date).

3. AI-Powered Summary Generation:
   Using OpenAI, the transcript is analyzed and converted into a structured format including:

   • Key discussion points

   • Decisions taken

   • Action items with owners and deadlines

4. Task Creation:
   If enabled, the agent auto-generates follow-up tasks based on the identified action items.

5. HTML Formatting & Email Dispatch:
   The summary is transformed into a formatted HTML document and dispatched via Gmail to all designated recipients.

Customization Options

This workflow is modular and highly configurable:

• Input Format: Accepts meeting transcripts from Zoom, Teams, Meet, or other sources.

• Email Templates: Customizable HTML layouts and branding for professional summaries.

• Task System Integration: Extendable to tools like Asana, Trello, Jira, or internal task trackers.

• AI Prompt Tuning: Adjust AI behavior to emphasize tone, detail, or meeting type (internal, client-facing, review, etc.).

• Multi-Language Support: Capable of processing multilingual transcripts for global teams.